商業書信在文法的十點注意事項

1.切忌主客不分或模糊。例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 應改爲 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)
2.句子不要淩碎。例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應該連在一起.

3.結搆對稱,令人容易理解。例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應改爲: The owner questioned the occupant's lease intentions and ink alterations of the contract.

4.單衆數不要搞亂，不然會好刺眼，看不舒服。例如: An authorized person must show that they have security clearance.

5.動詞主詞要呼應。想想這兩個分別: 1.This is one of the public-relations functions that is underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted.

6.時態和語氣不要轉變太多。看商務英語已經是苦事，不要浪費人家的精力啊。

7.標點要準確。例如: He did not make repairs, however, he continued to monitor the equipment. 改爲: He did not make repairs; however, he continued to monitor the equipment.

8.選詞正確。像affect和effect，operative和operational等等就要弄清楚才好用啦。

9.拼字正確。有電腦拼字檢查功能後，就更加不能媮嬾。

10.大小寫要注意.非必要不要整個字都是大寫，除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調的話，用底線，斜字，粗躰就可以了。